September 2024 Board Meeting - Agenda

September 26, 2024 at 6:00 p.m. 
Fleetwood branch 

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo),  q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) and sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nations.

2. Adoption of the Agenda

3. Adoption of Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Minutes of July 25, 2024, Regular Meeting of the Surrey Public Library Board
  2. Financial Statement for the period ending August 31, 2024
  3. Correspondence to B.C. Ministry Municipal Affairs regarding provincial grant
  4. Correspondence from InterLINK regarding net lender credit
  5. Correspondence to InterLINK regarding net lender credit
  6. Mayor’s Literacy Month Proclamation
  7. B.C.s Strategic Plan for Public Library Service: Refreshed Strategies and Actions  

4. Presentations

  1.  City Priorities: Rob Costanzo, City Manager 
  2. Urban Arts Screen: Rhys Edwards, City Assistant Curator 
  3. Indigenous Services: Amelia Boissoneau, Indigenous Services Coordinator

5. In Camera Meeting

Recommended Motion: To move in camera pursuant to policy 1.2 Library Board Meetings

6. New Business/Discussion 

  1. Budget 2025 Proposal 

    Recommended Motion: To approve the 2025 operating budget for submission to the City of Surrey. 

  2.  Board Procedures for Serious Misconduct 

    Recommended Motion: To approve the proposed serious misconduct process for inclusion in the Board Procedures Manual.  

  3. Board Self-Evaluation Process 
  4. October Board Thank You Phone Calls  

7. Information Items

  1. Reports
    1. None
  2. Verbal Updates
    1. Board Chair
    2. InterLINK: Trustee Gillies
    3. Chief Librarian
  3. Upcoming Events
    1. Orange Shirt Day, hosted by SUILC & Skookum Lab: September 27, 3 – 5pm, Holland Park   
      Hear compelling stories, watch Indigenous dancers and listen to traditional drumming while enjoying locally prepared Bannock and tea. Attendees will be encouraged to reflect on legacy of colonialism and commit to the ongoing process of Truth and Reconciliation. Orange Shirt Day | City of Surrey
    2. Youth Writing Contest Gala: October 16, 5:30-8 pm, City Hall, Council Chambers
    3. City Volunteer Appreciation, October 24, 5:30-8 pm, Northview Golf & Country Club 
    4. Surrey International Writers Conference Author Q & A and Signing Event with Premee Mohamed, Mary Robinette Kowal and Diana Gabaldon: October 24, 5:30-8:30pm, Guildford Branch
    5. En-ROADS Climate Solutions Simulator: November 6, 6-8pm, City Centre Branch
    6. InterLINK’s BC Libraries Present virtual series. Online Oct 15 and Nov 12.   More information provided via email to trustees on September 4

Trustees invited to view the events listing and attend programs of interest.

Trustees also invited to view Upcoming Events – BCLTA – British Columbia Library Trustees Association and register for courses to strengthen governance skills and network with other library trustees around the Province. 

7. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

8. Next Library Board Meeting

November 28, 2024, 6pm at Strawberry Hill branch  
(followed by annual Board appreciation dinner) 

9. Motion To Adjourn

Time Allotted: 120 Minutes