April 2024 Board Meeting - Agenda

April 11, 2024 at 6:00 p.m. 
City Centre Branch, Room 120 

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo),  q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) and sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nations.

2. Adoption of the Agenda

3. Adoption of Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Minutes of February 22, 2024, Regular Meeting of the Surrey Public Library Board
  2. Financial Statement for the period ending February 29, 2024  

4. Decision/Discussion 

  1.  2023 Audited Financial Statements and Audit Findings: Director, Administrative Services & BDO Canada LLP

    Recommended Motion: To approve 2023 Audited Financial Statements. 

  2. 2023 Statement of Financial Information: Director, Administrative Services
    (To be distributed via email) 

    Recommended Motion: To approve 2023 Statement of Financial Information. 

  3. Vice-Chair – verbal update 

5. Staff Presentation

  1. Indigenous Services, Amelia Boissoneau, Indigenous Services Coordinator  
  2. Mobile Services, Jenny Fry, Director Programs & Partnerships 

6. Information Items

  1. Reports
    1. 2023 Fund Development Activity Report 
  2. Verbal Updates
    1. Committees: Executive; Finance; Governance 
    2. InterLINK: Trustee Gillies 
    3. Chief Librarian 
  3. Upcoming Events
    • Dr. Ambedkar Equality Day| City Centre Branch, Dr. Ambedkar Room | April 14, 3–4:30pm
    • Party for the Planet | Surrey Civic Plaza | April 27, 11–7pm (welcome ceremony at 2pm)
    • Mobile Library launch event | Surrey Civic Plaza | June 3, 3–5:30pm (official ceremony at 3:30pm) 

Trustees invited to view the events listing and attend programs of interest. The Library is hosting several events in April and May to support strategic priorities, including a Medicine Roller Making workshop, Vancouver Cantonese Opera, and Black history drumming circle.   

7. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

8. Next Library Board Meeting

May 23, 6pm, Semiahmoo branch 

9. In Camera Meeting

Recommended Motion: To move in camera pursuant to policy 1.2 Library Board Meetings

10. Motion To Adjourn

Time Allotted: 90 Minutes