January 2025 Board Meeting - Agenda

January 23, 2025 at 6:00 p.m.
City Centre Branch, Room 120

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo),  q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) and sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nations.

2. Adoption of the Agenda

3. Roundtable Introductions

Two minutes telling us why you wanted to be a library trustee (new members) and what has been the most valuable part of your time as a trustee (returning members) 

4. Inaugural Meeting Business

  1. Nominee Statements for Election of Chair and Vice-Chair
    • Chair: 1 candidate, Balbir Gurm.
    • Vice-Chair: 1 candidate, Tanveer Sohal. 

  2. Expressions of interest for InterLINK Board representative and Executive Committee

    Board Chair to consider and appoint InterLINK representative and alternate, and Executive Committee members via email before the February meeting.

5. Adoption of Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Approval of Minutes of November 28, 2024, Regular Meeting                                                

  2. Financial Statement for the period ending November 30, 2024* 

    *Financial statements for January 2025 with unaudited 2024 figures will be available at the February 2025 meeting. Audited year-end financial statements will be available at the April 2025 meeting.

6. Staff Presentation

Surrey Libraries Overview of Strategic Plan and Facility Master Plan, 
Surinder Bhogal, Chief Librarian 

7. New Business/Discussion 

  1. 2025 DRAFT board objectives for discussion
  2. 2025 DRAFT Surrey Libraries Workplan
    Recommended Motion:  To approve the 2025 library workplan

8. Information Items

  1. Reports
    1. Board Development Session: Advocacy Training
    2. 2025 Board Meetings Calendar                                                                                       
    3. Voice of the Customer Report: July-December 2024 
    4. InterLINK Strategic Plan 2024-2029
    5. InterLINK 2025 Provisional budget
  2. Verbal Updates
    1. Board Chair 
    2. InterLINK
    3. Chief Librarian   
  3. Upcoming Events
    1. Surrey Libraries Expo: Spark Your Curiosity | Surrey Libraries celebrates Family Literacy Day I January 25, 10 am – 2:30 pm I South Surrey Recreation & Arts Centre 
    2. Various Lunar New Year events and activities, including:
    3. Thursday, January 23, 10:30-11:45am at Guildford branch – special storytime with dragon dance, in partnership with Tzu Chi Foundation
    4. BC Black History: Resilience Amid Racism presented by the BC Black History Awareness Society | February 13, 1-2pm online (on Teams), register in advance

Trustees invited to view the events listing and attend programs of interest.

9. Next Library Board Meeting

February 27, 7:30pm, City Centre Branch
Note Board Development Session from 5:30-7:30pm

10. Motion for In Camera Meeting

Recommended Motion: To move in camera pursuant to policy 1.2 Library Board Meetings

11. Motion To Adjourn

Time Allotted: 90 Minutes