April 2025 Board Meeting - Agenda

Surrey Public Library Board Regular Meeting
April 10, 2025 at 6:00 p.m.
Semiahmoo Branch

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo), qicəy (Katzie), kʷikʷəƛəm (Kwikwetlem), qʷɑ:nƛən (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəyəm (Musqueam) First Nations and on the ancestral and traditional territory of the scəwaθən məsteyəxʷ (Tsawwassen) First Nation.

2. Adoption of the Agenda

 

3. Adoption of the Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item. 

  1. Minutes of February 27, 2025, Regular Meeting of the Surrey Public Library Board
  2. Financial Statement for the period ending February 28, 2025

4. New Business/Discussion

  1. 2024 Audited Financial Statements and Audit Findings for approval
  2. 2024 Statement of Financial Information for approval
  3. Policy Development Framework for approval
  4. Convening ad-hoc committee for developing succession plan for approval
  5. Board Matrix Scores for discussion

5. Staff Presentation

Intellectual Freedom, Amy Ashmore, Director Collections and Technology and
Jenny Fry, Director Programs and Partnerships.

6. Information Items

  1. Reports
    1. 2024 Fund Development Activity Report
  2. Verbal Updates
    1. Chair
    2. InterLINK: Trustee Gillies
    3. Chief Librarian
  3. Upcoming Events for Board Interest
    • Dr. Ambedkar Equality Day: April 15, 2-4pm, City Centre branch
    • Party for the Planet: April 26, 12-4:30pm, Surrey Civic Plaza
    • Black History Cloverdale Walking Tour in partnership with the African Descent Society BC, May 9, 11am-12pm, registration required

    • Mayor’s State of the City Address: May 14, 11am-1pm, Sheraton Guildford Hotel

      Trustees invited to view the events listing for more details and attend programs of interest.

7. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

8. Next Meeting

May 22, Strawberry Hill branch

9. In-Camera Meeting

Motion required to move in camera pursuant to policy 1.2 Library Board Meetings

10. Meeting Adjournment

Time Allotted: 90 Minutes