May 2024 Board Meeting - Agenda

May 23, 2024 at 6:00 p.m. 
Semiahmoo branch 

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo),  q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) and sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nations.

2. Adoption of the Agenda

3. Adoption of Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Minutes of April 11, 2024, Regular Meeting of the Surrey Public Library Board
  2. Financial Statement for the period ending April 30, 2024  

4. Staff Presentations

  1. Cyber Security 
    Erol Olcay, Surrey Libraries Manager of Information Technology and Mark Dietelbach, City of Surrey Cyber Security Manager
  2. Sustainability at Surrey Libraries 
    Jennifer Wilson, Manager of Information Services and Kelly Lau, Sustainability Coordinator 

5. New Business/Discussion 

  1. New Sustainability Policy
    Recommended motion to approve the new sustainability policy 
  2. Revisions to Privacy Policy
    Recommended motion to approve the revisions to the privacy policy
  3. Revisions to Acceptable Conduct Policy 
    Recommended motion to approve the revisions to the acceptable conduct policy
  4. Revisions to Human Resources Policy
    Recommended motion to approve the revisions to the human resources policy 
  5. Advocacy Plan Update
  6. Board Skills Matrix Results 

6. Information Items

  1. Reports - None
  2. Verbal Updates
    1. Committees: Executive; Finance; Governance 
    2. InterLINK: Trustee Gillies 
    3. Chief Librarian: 2024 Budget, Focus Newton, Guildford branch closure June 6-13
  3. Upcoming Events
    1. Staff presentation on Mobile Library to Council-in-Committee, Monday May 27, between 4:30-5:30pm (time tbc), Council Chambers 
    2. Mobile Library Launch Celebration, June 3, 3-5:30pm, official remarks at 3:30pm, Surrey Civic Plaza 
    3. National Indigenous Peoples Day, June 21, 3-8pm, Bill Reid Millennium Amphitheatre in Cloverdale 
    4. Surrey Pride, June 22, 1:30-9pm, Surrey Civic Plaza 

Trustees invited to view the events listing and attend programs of interest.

7. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

8. Next Library Board Meeting

July 25, 6:30pm*, Clayton branch 

*Note later meeting start time to accommodate Board Development Session -  Behind the Scenes at Surrey Libraries, starting at 5:30pm 

9. In Camera Meeting

Recommended Motion: To move in camera pursuant to policy 1.2 Library Board Meetings

10. Motion To Adjourn

Time Allotted: 60 Minutes