July 2024 Board Meeting - Agenda

July 25, 2024 at 6:30 p.m. 
Clayton branch

1. Call to Order & Land Acknowledgement

Surrey Libraries recognizes that our work takes place on the ancestral, traditional, and unceded territories of the SEMYOME (Semiahmoo),  q̓ic̓əy̓ (Katzie), kʷikʷəƛ̓əm (Kwikwetlem), q̓ʷɑ:n̓ƛ̓ən̓ (Kwantlen), qiqéyt (Qayqayt), xʷməθkʷəy̓əm (Musqueam) and sc̓əwaθən məsteyəxʷ (Tsawwassen) First Nations.

2. Adoption of the Agenda

3. Adoption of Consent Agenda

Trustees may adopt in one motion all items appearing in the Consent agenda or, prior to the vote, request an item be removed from the Consent agenda for discussion, voting in opposition to a recommendation, or declaring a conflict of interest.

  1. Minutes of May 23, 2024, Regular Meeting of the Surrey Public Library Board
  2. Financial Statement for the period ending June 30, 2024
  3. Public Library Grant Award Letter from Public Libraries Branch, 
    Ministry Municipal Affairs, June 28, 2024

4. New Business/Discussion 

  1. Convening Nominations Committee 
    Recommended Motion: To convene the nominations committee until the end of the year 

5. Information Items

  1. Reports
    1. Key Strategic Initiatives and Measures Mid-Year Update
    2. Board Objectives Update Mid-Year Update
    3. Voice of the Customer Report: Jan-June 2024
    4. Surrey Libraries Facilities Master Plan Update 
  2. Verbal Updates
    1. Committees: Executive; Finance; Governance  
    2. InterLINK: Trustee Gillies
    3. Chief Librarian
  3. Upcoming Events
    1. Stories of Impact: Newcomer Video Storytelling project I July 24, 4:00 -5:30pm I City Centre branch (partner program hosted by DIVERSECity) 
    2. Youth Writing Contest Gala I October 16, 5:30-8:30pm, Surrey City Hall 

Trustees invited to view the events listing and attend programs of interest.

6. Roundtable

Trustees to share briefly about courses or events attended on behalf of the Library.

7. In Camera Meeting

Recommended Motion: To move in camera pursuant to policy 1.2 Library Board Meetings

8. Next Library Board Meeting

September 26, 6pm, Fleetwood branch  

9. Motion To Adjourn

Time Allotted: 30 Minutes